California's first legislature, meeting in 1849–50, charged the Secretary of State to receive "…all public records, registered maps, books, papers, rolls, documents and other writings . . . which appertain to or are in any way connected with the political history and past administration of the government of California." The California State Archives, a division of the Office of the Secretary of State, continues to serve in the spirit of those early instructions, providing a repository for the state's permanent governmental records as well as other materials documenting California history. The California State Archives serves a wide variety of researchers whose interests range from legislative intent and public policy to genealogy and railroad history in California.
Archives staff continually organize and describe the records we receive to provide easier and faster access for researchers. Visit the Collections & Catalogs page for more information.
The California State Records and Information Management Program (CalRIM) assists state agencies in achieving these efficient records management programs. CalRIM establishes guidelines, including those for the management of electronic records; provides consultation; evaluates the effectiveness of existing records management programs; and assists in the establishment of new records programs.
The California State Archives is a public research facility and we encourage you to come in person to do your research. If, however, you are unable to visit, Reference Services will perform a limited amount of research for you. We do not have the staffing available to do in-depth research or to look for a specific document within a record series. Generally, this means that staff will identify the series most likely to contain the information requested.
Telephone, email, fax, and "snail mail" requests are worked on in the order in which they are received. We do not expedite requests or do "rush" orders. Generally, the research on these requests can be completed in 3-5 business days, but additional time may be required to photocopy and mail the records. Before submitting your research request or planning your visit, please read information provided on the linked pages below.
Research Room Hours
The Archives Research Room is open to the public Monday through Friday 9:30 a.m. to 4:00 p.m. and is closed on state holidays. Materials are not retrieved or copied after 3:30 p.m. although the room remains open for other services during this time.
To contact the Reference Desk, call 916-653-2246 or send an email.
The California State Archives houses records that document the broad scope of California government and its impact on the people of the state. The collection consists of textual records by the millions (in boxes and bound volumes) and graphic records by the thousands (maps, architectural drawings, photographs). In addition to these paper-based records, the collection contains audio and visual materials, both analog and digital, and electronic records in a variety of formats. Records are continuously added to the Archives. Descriptions of the records can be found on Minerva, our online descriptive catalog, as well as the Online Archive of California.
The 11th annual Best Practices Exchange (BPE) will take place in Sacramento, California, on November 1-3, 2016.
The BPE is an 'un'conference, an informal gathering, of practitioners with a focus on managing, preserving, and providing access to digital information. The Exchange provides an opportunity to discuss real-world experiences, including best practices and lessons learned. Past attendees include librarians, archivists, information technologists, educators, and researchers and is largely made up of folks from Government and University Archives and Libraries.
REGISTRATION for the 2016 BEST PRACTICES EXCHANGE is OPEN! ***REGISTRATION IS CLOSED***
For HOTEL RESERVATIONS, click here! The guaranteed rate will expire on October 11 and rooms are limited so make your reservations TODAY!
Program schedule (PDF) now available! Please note: this is a draft schedule and subject to change.
California State Archives
1020 O Street
Sacramento, CA 95814
Research Room Hours:
Monday through Friday
9:30 a.m. to 4:00 p.m.
Closed on state holidays
There are many online resources available for research and informational purposes. These links are provided as a courtesy and are not endorsed, operated, or owned by the Secretary of State's Office.
Minerva is a descriptive catalog of the records held at the California State Archives. Start exploring today!
Athena contains scanned records retention schedules for state agencies.
The California State Archives has received grants from several organizations to assist with the preservation of and access to historical records, in a variety of formats.