Official Canvass - Vote Counting Process

California counties handle the printing, mailing, verifying, and counting of ballots. The Secretary of State’s office does not process ballots. Each of the 58 counties report their election results to the Secretary of State. The Secretary of State compiles these reports and provides these results on the Secretary of State’s Election Results webpage. 

During the 30-day canvass period, county elections officials will process and count provisional ballots, ballots from voters who registered and voted conditionally (Same Day Voter Registration), and vote-by-mail ballots postmarked by Election Day and received within seven days of the election. This process includes a comparison of signatures on envelopes to the signatures on file. If a signature is missing or does not compare to the signature on file, state law requires county elections officials to reach out to voters to verify their signature to ensure that their ballot can be counted. By law, voters are allowed to verify their signature up to two days before the county certifies their results.  

Also, during the canvass period, counties must count and report on all ballots (with some exceptions) by the 13th day after the election. Exceptions include ballots requiring duplication, forwarded ballots, provisional and conditional ballots, vote-by-mail ballots with signature cure issues, and ballots with valid postmarks received after the fourth day following the election.

The first election results are typically ballots received before Election Day, which include vote-by-mail ballots and early voting location ballots. County elections officials may begin opening and processing vote-by-mail ballot envelopes up to 29 days before Election Day, but those results cannot be accessed or shared with the public until all polls close on Election Day.

State law requires county elections officials to send their first batch of results to the Secretary of State’s office no more than two hours after they begin tallying votes after polls close on Election Day. County elections officials continue to report results periodically on Election Night until all precinct vote totals have been reported. County elections officials continue to count ballots up to 30 days after Election Day. 

Vote-by-mail ballots that are received by county elections officials before Election Day are typically counted on Election Day. Many more vote-by-mail ballots are dropped off at polling locations, drop box locations, or arrive at county elections offices on Election Day. Vote-by-mail ballots postmarked on or before Election Day and received by county elections officials no later than 7 days after Election Day must be processed.

Depending on the volume of these types of ballots, it takes up to 30 days for county elections officials to verify voter records and determine if ballots have been cast by eligible voters. The frequency of updated results will vary based on the size of each county.

Also, during the canvass period, counties must count and report on all ballots (with some exceptions) by the 13th day after the election. Exceptions include ballots requiring duplication, forwarded ballots, provisional and conditional ballots, vote-by-mail ballots with signature cure issues, and ballots with valid postmarks received after the fourth day following the election.

In California, provisional ballots serve as a fail-safe method of ensuring all voters who show up to the polls can cast a ballot. All provisional ballots are carefully checked by county elections officials to confirm that the person who voted provisionally is both registered and that they did not cast a ballot by mail or at another polling location on Election Day. Due to the additional human review and verification needed for provisional ballots, they are processed after Election Day and after the processing of vote-by-mail ballots.

Same Day voter registration, also known as conditional voter registration, is a safety net for Californians who miss the deadline to register to vote or update their voter registration information for an election.

Eligible citizens who need to register or re-register to vote within the 14 days preceding an election can complete this process to register and vote at their county elections office, polling place, or vote center. Their ballots will be processed and counted once the county elections office has completed the voter registration verification process.

Two days after the election, counties must provide the Secretary of State an estimate of their remaining unprocessed ballots report. The Secretary of State’s office will post this “unprocessed ballots report” online and provide daily updates as new estimates are provided from the county elections offices.

Election results posted on Election Night are semi-official results based on the in-person ballots cast at voting locations on Election Day, any early voted ballots cast in person prior to Election Day, and any vote-by-mail ballots received and processed prior to Election Day.  Vote-by-mail ballots dropped at voting locations on Election Day and those postmarked on or before Election Day and received within seven days after the election must still be processed and counted. In processing vote-by-mail ballots, elections officials must confirm each voter's registration status, verify each voter's signature on the vote-by-mail envelope, and ensure each person did not vote elsewhere in the same election before the ballot can be counted. Other ballots that are processed after Election Day include provisional ballots, conditional voter registration provisional ballots, and ballots that are damaged or cannot be machine-read and must be remade by elections officials.  

Election results will change throughout the canvass period as vote-by-mail ballots, provisional ballots, and other ballots are processed. Depending on the volume of these types of ballots, it may take up to 30 days for county elections officials to verify voter records and determine if ballots have been cast by eligible voters. The frequency of updated results will vary based on the size of each county and the process each county elections office uses to tally and report votes. County elections officials must finalize their official results by 30 days after the election (E+30). The Secretary of State will certify the results 38 days after the election (E+38). 

Also, during the canvass period, counties must count and report on all ballots (with some exceptions) by the 13th day after the election. Exceptions include ballots requiring duplication, forwarded ballots, provisional and conditional ballots, vote-by-mail ballots with signature cure issues, and ballots with valid postmarks received after the fourth day following the election.