Graduate Internship Program

We are currently accepting applications for the Graduate Internship Program.

Application Deadline: August 16, 2019


The California State Archives hires two graduate student interns to work 20 hours a week. Working hours will be primarily Monday to Friday, 8:00 a.m. to 5:00 p.m. The Archives Division is conveniently located at 1020 O Street (Archives Plaza Light Rail stop, if you are a commuter). Interns must be enrolled in a graduate program during the internship and maintain a minimum of four semester units or six quarter units.

The Program: The California State Archives Graduate Intern Program provides a structured training program for its interns, which includes explanation and hands–on experience in many stages of archival work from reference to processing. In exchange, interns must commit to 20 hours a week of work and at least a one-year commitment. Interns are paid according to the state schedule for student interns.

Depending on circumstances, and after appropriate training by other archivists, each intern will:

  • • process documents received into the State Archives
  • • compile finding aids and guides to archival holdings and edit them for publication
  • • provide reference services to scholars and the general public in the use of archival materials
  • • receive records that are transferred to the State Archives
  • • retrieve and refile documents requested by researchers
  • • use electronic collection management systems to enter and revise information about collections
  • • participate in State Archives outreach programs such as tours and exhibits

Desirable Qualifications: Ability to work well with the public and staff; ability to work well both as a team member and individually; good research skills and willingness to learn new skills; ability to pay close attention to detail and produce high–quality work; good computer skills, especially in Microsoft Office programs; excellent written and verbal communication skills; strong organizational skills; ability to handle multiple tasks and meet deadlines; and excellent attendance, punctuality, and dependability. Specific experience in archival work is not necessary, but interest in California history and government is encouraged.

Who May Apply: Applicants must be currently enrolled in a graduate program in history, library science, or related field, be able to make a one-year commitment (during which their student status must be maintained), and, most importantly, be seriously considering a career in archival work.

How to Apply:

  1. Submit a complete application by the August 16 deadline via the University Enterprises, Inc. website.
  2. In addition to the UEI application, we require two letters of recommendation from each applicant. One recommendation must be from your graduate advisor. If you are new to a graduate program and do not have a graduate advisor, we will accept a letter from the professional who recommended your admission to the graduate program. The second letter of recommendation should be from a professor who is familiar with your academic work. Letters of recommendation should be emailed directly to the intern coordinator from the individuals who are writing them for you. Letters must be signed, scanned, and sent as an attachment.

For a more detailed description of the application guidelines, please review the following document: Application Information (PDF)

If you have questions about the internship program, please email intern coordinator Kira Dres.