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Required Documents for
Lobbying Quarterly Disclosure Reports
**Important New Requirement **
Beginning with the 1st quarter of 2005, lobbying entities (Firms, Employers, Lobbyists and Payment to Influence filers) who file their quarterly reports either electronically or online are no longer required to file paper versions of those reports with the Secretary of State’s Office. (Please note that registration forms must still be filed on paper also.)
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Lobbying disclosure
statements must be filed every quarter for the two-year lobbying cycle
(corresponding to each two-year legislative session). The four quarters in a year are January 1 through March 31, April 1 through June 30, July 1 through September 30, October 1 through December 31. The deadline dates for filing these disclosure statements are one month after the ending dates of the quarters. If the deadline date falls on a weekend or holiday, the deadline date becomes the next business day. The following chart shows which forms must be filed for every lobbying entity.
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REQUIRED DOCUMENTS
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FORMS
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615
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625
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630
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635
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635-C
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640
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645
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690
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1.
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Firm
(With Client, No Lobbyist) |
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625
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2.
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Firm
(With Lobbyist, No Client) |
615
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625
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3.
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Firm
(With Both Client and Lobbyist) |
615
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625
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4.
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Registered Lobbyist Employer
(With In-House Lobbyist) |
615
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635
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5.
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Nonregistered Lobbyist Employer
(Client of a Firm) |
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635
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6.
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Persons Spending $5,000 or
More to Influence Legislative or Administrative Action
(No Lobbyist or Firm) |
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645
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7.
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Amendment to a Filed Quarterly
Report
(By Any Lobbying Entity) |
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690
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8.
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Lobbying Coalition |
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635
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635-C
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9.
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Lobbying Coalition
(With In-House Lobbyist) |
615
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635
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635-C
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10.
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Firm Making Payment to Coalition |
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625
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630
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11.
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Lobbyist Employer Making Payment
to Coalition |
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630
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635
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12.
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Person Spending $5,000 Making
Payment to Coalition |
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630
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645
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13.
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Firm With Lobbyist Making Payment
to Coalition |
615
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625
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630
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14.
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Lobbyist Employer With Lobbyist
Making Payment to Coalition |
615
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630
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635
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15.
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Nonregistered Lobbyist Employer
(If State or Local Government Agency) Making Other Payments to Influence
Legislative or Administrative Action |
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635
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640
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16.
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Same as #15 and in addition,
Making Payment to Coalition |
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630
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635
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640
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17.
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Registered Lobbyist Employer
(If State or Local Government Agency) Making Other Payments to Influence
Legislative or Administrative Action |
615
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635
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640
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18.
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Same as #17 and in addition,
Making Payment to Coalition |
615
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630
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635
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640
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19.
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$5,000 Filer (If State or
Local Government Agency) Making Other Payments to Influence Legislative
or Administrative Action |
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640
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645
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20.
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Same as #19 and in addition,
Making Payment to Coalition |
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630
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640
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645
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