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On December 13, 2007, the Secretary of State issued a Request for Proposal (RFP) for the development and implementation of the VoteCal System. The RFP document can be downloaded from the links below.

This procurement is being managed by the California Department of General Services. All questions and submissions concerning this procurement should be addressed directly to:

Rhonda Smith Department of General Services - Procurement 707 3rd Street, Second Floor West Sacramento, CA 95605 Rhonda.Smith@dgs.ca.gov Phone: (916) 375-4502 Fax: (916) 375-4505

IMPORTANT DEADLINE
The last day for bidders to submit their Intention to Submit a Proposal and participate in confidential discussions is December 31, 2007.

Request for Proposal

• RFP, Section I - Introduction and Overview of Requirements
• RFP, Section II - Rules Governing Competition
• RFP, Section III - Current Systems and Opportunities
• RFP, Section IV - Proposed System Business Processes
• RFP, Section V - Administrative Requirements
• RFP, Section VI - Project Management, Business and Technical Requirements
• RFP, Section VII - Cost Tables
• RFP, Section VIII - Proposal Format
• RFP, Section IX - Evaluation and Selection
• RFP, Section X - Demonstration of Requirements
• Glossary
• Appendix A - State Contract

Click here to download the RFP as an entire document. (.pdf, 5.31 MB)

Addenda

• Addendum #1

• Addendum #2

• Addendum #3 - Cover Letter
  
  
                      Revision History
  
  
                      Section I
  
  
                      Section II
  
  
                      Section IV
  
  
                      Section VI
  
  
                      Section VII
  
  
                      Glossary of Terms
  
  
                      Appendix A, State Contract

                    RFP Forms (MS Word)
            Section VII – Cost Tables

Questions & Answers

• Q & A Set #1
• Q & A Set #2

RFP Forms (MS Word)

• Exhibit I.A – Bidder's Intention to Submit a Proposal
• Exhibit I.B - Bidder's Final Proposal Response Checklist
• Exhibit I.C - Confidentiality Statement
• Exhibit V.1 - Customer Project Reference Form
• Exhibit V.2 - Workers’ Compensation Certification
• Exhibit V.3 - Disabled Veterans Enterprise Program
• Exhibit V.4 – Small Business
• Exhibit V.5 – Adminstrative Requirements Response Matrix
• Exhibit VI.1 – Project Activities and Plans Requirements Response Matrix
• Table VI.1 – Mandatory VoteCal System and Independent County Upload Business Requirements, Functionality Reference,
  and Requirement Response Form
• Table VI.2 – VoteCal EMS (VoteCal System And Election Management System) Business Requirements, Functionality Reference,
  and Requirement Response Form
• Exhibit VI.3 – Bidder Staff Resume in Response to Requirement #P19
• Table VI.3 – VoteCal Technical Requirements and Response Form
• Exhibit VI.4 – Bidder Estimate of SOS Staffing by Task or Deliverable #, Requirement #P20 Response
• Section VII – Cost Tables

Bidder's Library

• Click here to access relevant reference materials.

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Last Updated on April 29, 2008

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