When the VoteCal project is completed, it will be implemented in California’s 58 county elections offices in a series of waves beginning with a pilot phase in July 2015 and the final wave being completed in March 2016. Once the final county elections office is moved over to VoteCal, the system will become the legal, official system of record for voter registration in California.
The county elections offices were placed into different waves based on:
The pilot phase will include El Dorado, Mendocino, Orange, Sacramento, and Solano counties. It will be completed by July 2015 and be followed by a three-month evaluation period to ensure VoteCal is operating as anticipated. VoteCal will then be installed in the remaining 53 county elections offices according to the following schedule (the date is when the system will be deployed and ready for use, not when the installation will begin):
Wave 1: Alpine, Butte, Colusa, Glenn, Nevada, Placer, San Joaquin, San Luis Obispo, Santa Barbara, Tulare (October 2015).
Wave 2: Amador, Del Norte, Lassen, Mariposa, Modoc, Mono, San Diego, Sierra, Sutter, Trinity, Yuba (November 2015).
Wave 3: Inyo, Lake, Los Angeles (December 2015).
Wave 4: Contra Costa, Fresno, Imperial, Kern, Kings, Madera, Marin, Plumas, Santa Clara, Shasta, Yolo (January 2016).
Wave 5: Humboldt, Riverside, San Bernardino, San Benito, Santa Cruz, Siskiyou, Stanislaus, Tehama, Tuolumne (February 2016).
Wave 6: Alameda, Calaveras, Merced, Monterey, Napa, San Francisco, San Mateo, Sonoma, Ventura (March 2016).
This draft schedule was developed with several county elections officials and EMS officials before being provided to county elections officials in all counties in May 2014. If there are suggestions for changing the schedule, they will be considered in the coming weeks to allow the schedule to be finalized.
When it is completed in 2016, VoteCal will allow Californians visiting the Secretary of State’s website to more easily submit a voter registration application, update their voter registration record, find their polling place, check the status of their vote-by-mail or provisional ballot, and and much more - all in ten different languages.
The newly released VoteCal Overview provides an overview of how the system will benefit voters and county elections officials. Future news updates will break out the topics touched on in the overview to explore them in more detail.
The Secretary of State (SOS) will begin the VoteCal Solution Walkthrough for elections officials from 13 counties beginning on Monday, September 9, 2013. The VoteCal Solution Walkthrough will provide county elections officials with an overview of the proposed VoteCal solution and how it will impact how they handle voter registration applications and maintain the official list of registered voters. The VoteCal Solution Walkthrough is expected to run through September 13, 2013, and will serve as an excellent opportunity to receive feedback on proposed VoteCal solution from the county elections officials.
The Secretary of State (SOS), CGI, and election management system (EMS) vendors are in the process of finalizing the VoteCal integrated project schedule (IPS), which will lay out the VoteCal project's activities in detail. The IPS will identify major milestones, as well as specific tasks that CGI, the SOS, county elections officials, and the EMS vendors will be working on as we develop and implement VoteCal. The completion of the IPS is a critical step to ensure the VoteCal project remains on schedule and that each entity -- CGI, SOS, county elections officials, and EMS vendors -- is aware of its responsibilities and what others are working on.
The VoteCal project team is wrapping up the planning portion of the project, referred to as Phase I, and is transitioning to the design portion of the project, referred to as Phase II.
Phase I will conclude at the end of June, when a more detailed project schedule will be available. This schedule is significantly more detailed than the overall project schedule and will include specific segments of the project that need to be completed by the Secretary of State (SOS), CGI, and election management system (EMS) vendors.
Phase II, the design phase, will begin with a review and refinement of the VoteCal requirements and the team will begin defining how those requirements will be translated into the VoteCal system and county EMSs. Later in Phase II, the VoteCal project team will sit down with county elections officials to begin reviewing the refined requirements, the preliminary EMS design, and the total VoteCal solution.
Once VoteCal is deployed, it will represent a vast improvement over the current CalVoter system and will change the way county elections officials review voter registration applications, add and remove people from the voter registration rolls, and much more.
The VoteCal project is scheduled to be deployed by June 30, 2016.
Contracts between the Secretary of State (SOS) and election management system (EMS) vendors DIMS and DFM to remediate the systems so they correctly interact with VoteCal were approved by the Department of General Services on April 19, 2013. The EMS remediation effort is an essential component of the total VoteCal solution that will revise the county EMS to serve as the "front-end" for California's new statewide voter registration database. DIMS and DFM began working with the VoteCal project team in late April to develop the plans and schedules that will drive the VoteCal project work. These intensive planning efforts set the groundwork to develop the VoteCal solution, requirements and design with state and county stakeholders in the months ahead.
Next week, members of the VoteCal project team will attend and present a project update at the California Association of Clerks and Election Officials (CACEO) Help America Vote Act (HAVA) Subcommittee on Thursday, May 23, 2013, at its regularly scheduled monthly meeting. All county election officials are encouraged to attend in person or by phone.
The Secretary of State (SOS) and the California Association of Clerks and Election Officials (CACEO) have created the VoteCal Business Process Committee (BPC). This group of county representatives will make recommendations to the VoteCal team regarding how county elections officials manage their elections and systems.
The BPC is designed to reflect the diversity of California's 58 counties and includes counties that are large and small, urban and rural, northern and southern, and representative of the two election management systems. The BPC is comprised of the following county representatives:
The SOS and BPC will be working together throughout the term of the VoteCal Project.
The Secretary of State (SOS) introduced members of the VoteCal project team to the California Association of Clerks and Election Officials (CACEO) Help America Vote Act (HAVA) Subcommittee at its regularly scheduled monthly meeting on Thursday, April 25, 2013. All county elections officials were invited and many who could not attend in person did so by phone.
The VoteCal project team, joined by representatives from two of the election management systems, presented an overview of the VoteCal solution and the timeline for implementation. Some of the items that will be in the final VoteCal solution include:
For additional information regarding the VoteCal functional and technical requirements, please refer to the VoteCal RFP Section VI, pages 18-141.
The Secretary of State (SOS) will introduce members of the VoteCal team to the California Association of Clerks and Election Officials (CACEO) Help America Vote Act (HAVA) Subcommittee at its regularly scheduled monthly meeting on Thursday, April 25, 2013. The VoteCal team will present an overview of the VoteCal project to the Subcommittee and will be joined by representatives from two of the election management systems to answer questions.
The Secretary of State (SOS) will host an internal VoteCal Project Kick-off meeting on Friday, April 19, 2013. While the CGI team has been at the Secretary of State's office since late March, this internal kick-off is designed to formally introduce the CGI project team to the agency and to provide a project overview.
Next week, key VoteCal SOS and CGI project team members will be formally introduced to the California Association of Clerks and Election Officials (CACEO) Help America Vote Act (HAVA) Subcommittee on Thursday, April 25, 2013, at its regularly scheduled monthly meeting. This introduction will also include a project overview.
CGI Technologies and Solutions Inc. (CGI) has been selected to develop California's new statewide voter registration database, known as VoteCal. The Department of General Services approved the contract on March 6, 2013, and work on the project is now underway. The VoteCal project team will be reformulating the working groups with county elections officials and additional information will be available soon. If you have any questions, please contact our office at VoteCal@sos.ca.gov.