Under California's State Records Management Act (Government Code section 14740, et seq.), each agency must establish and maintain a records retention schedule that details the public records the agency will keep, how the records will be managed, and how the agency will legally dispose of non-permanent records.
Athena provides access to many state agency records retention schedules. State Archives staff review each schedule to determine whether any of the records state agencies are proposing to discard have potential archival value and should be transferred to the State Archives.
Once agency records requested by the State Archives have been transferred, archivists conduct a detailed appraisal to determine whether the records do, indeed, have archival value and should be retained by the State Archives.