California State Archives - Local Government Records Program

C A L I F O R N I A S T A T E A R C H I V E S

L O C A L G O V E R N M E N T R E C O R D S P R O G R A M

On September 7, 1999, Governor Gray Davis signed SB742 (Chapter 360, Stats 1999), creating a new Local Government Records Program, to be administered by the California State Archives. This law went into effect on January 1, 2000.

The Local Government Records Program is a work in progress and the attached guidelines include inputs from many sources. Please keep in mind that this is a new program and is being built from the ground up. We thank you for your patience as the California State Archives moves forward with this project and solicit your comments and suggestions.

We would also like to thank the City Clerks Association of California and the League of California Cities for their efforts, which may be found in Attachment C. This attachment will be updated as corrections and/or additions are identified.

In addition, on September 18, 2000 the governor signed Senate Bill 2067. This bill amended Government Code 12168.7 and states "...the Secretary of State, in consultation with the Department of General Services, shall approve and adopt appropriate standards established by the American National Standards Institute or the Association for Information and Image Management". The purpose of the bill is to provide uniform statewide standards for storing permanent and nonpermanent documents in electronic media.

Until such time as specific standards are approved agencies considering electronic document management systems should use the procedures in AIIM's recommended practice ARP1-2007-Analysis, Selection, and Implementation of Electronic Document Management Systems (EDMS) (PDF 1.3 MB, 54 pages)

Updates will be released periodically on this web page. For additional information, please contact Renee Vincent-Finch, Local Government Records Coordinator at rfinch@ss.ca.gov

Local Government Records Management Guidelines (PDF 291K, 67 pages)

Historical Records of County Government in California, Revised 2004 (PDF 2.6MB, 81 pages)

Date of last update: August 8, 2007.